Revolutionizing Business Printing: An Insightful Guide on Mobile Managed Print Services

In the digital age, we’re constantly seeking ways to streamline processes and boost efficiency. One such innovation that’s been a game-changer is Mobile Managed Print Services (MMPS). It’s a revolutionary solution that’s redefining how businesses handle their printing needs.

MMPS allows you to manage print jobs from your mobile device, offering unmatched convenience and flexibility. Whether you’re in a coffee shop or on a business trip, you can print documents effortlessly. But it’s more than just printing on-the-go. It’s about transforming your print environment to be more efficient, secure, and cost-effective.

In this article, I’ll delve into how MMPS is shaping the future of business printing. I’ll explore its benefits, how it works, and why it might be the perfect solution for your business. So, let’s dive in and discover the power of MMPS.

Understanding Mobile Managed Print Services

Benefits of Managed Print Solutions for Mobile Users

Mobile Managed Print Services provide numerous advantages for mobile users, enhancing both productivity and efficiency. They save considerable time by allowing users to initiate print jobs directly from their handheld devices, thereby eliminating the need for a dedicated workstation.

MMPS also offer cost-saving benefits. Businesses can reduce their printing costs by monitoring usage, limiting wasteful practices, and managing resources more effectively. They also bring down equipment maintenance costs by necessitating fewer printers and less hardware.

Another major benefit lies in the improved security that MMPS bring to the table. With advanced features such as secure print release, documents don’t print until the authorized user is present at the device. This feature prevents sensitive documents from landing in the wrong hands. Moreover, usage tracking aids in regulatory compliance, as points of access and usage can be traced easily.

Challenges in Mobile Printing

Despite the manifold benefits, several challenges persist in mobile printing. One of the chief issues is compatibility. Different mobile devices and operating systems often present varying print capabilities. As a result, providing seamless service across all mobile platforms imposes significant technological challenges.

Another challenge revolves around connectivity and network security. Users often face difficulties when trying to print from public networks, while the potential risks associated with insecure networks can’t be ignored.

While MMPS effectively handle most of these issues, a comprehensive network security strategy remains crucial. And with the ongoing advancements in the realm of MMPS, we can confidently anticipate solutions for these challenges in the near future. Hence, MMPS continue to be a path-breaking solution shaping the future of business printing.

Key Features of Mobile Managed Print Services

Delving deeper into Mobile Managed Print Services (MMPS), one uncovers a range of key staples that enhance its appeal for businesses. These standout features take printing practices from standard to extraordinary, using cutting-edge technology.

Remote Printing Capabilities

One of MMPS’s most sought-after attributes is its remote printing functionality, blowing conventional printing methods out of the water. Users are granted the ability to start print jobs right from their mobile devices, regardless of their location, providing unmatched accessibility. Think about it, processing print commands from an in-person meeting, or your own comfort zone of home, impacts efficiency positively.

Security and Compliance Measures

In an era where data breaches and threats are escalating, MMPS addresses security concerns head-on. It offers fortified security measures such as secure print release, where jobs must be authorized before printing, to prevent unauthorized access. In essence, mandatory authentication ensures that only the right people have access to sensitive data, aligning MMPS with industry compliance requirements.

Integration with Cloud Services

Let’s consider one more powerful feature of MMPS: Integration with cloud technology. MMPS can link up with cloud services like Google Cloud Print or Apple’s AirPrint, significantly broadening the scope for users. This collaboration means data that’s stashed in the cloud can be printed directly, without needing to be transferred to another device. Furthermore, it doesn’t matter if the printer isn’t physically nearby – it’s a feature that dissolves geographical boundaries.

The Role of Mobile Device Management in Printing

Mobile Device Management (MDM) is a key component in the world of Managed Mobile Print Services (MMPS), taking center stage as businesses adopt mobile-first strategies.

Ensuring Device Compatibility

Device compatibility ranks high on the list of concerns when implementing MMPS. MDM systems come into play here, proving indispensable in maintaining uniform printing capabilities across diverse mobile devices—be it iOS, Android, or Windows platforms. For instance, Google’s Cloud Print and Apple’s AirPrint are two of many solutions that help bridge the gap between different operating systems by supporting multiple device platforms, to ensure that a user can print from their phone, regardless of the brand or software.

Streamlining the User Experience

MDM doesn’t stop at device compatibility. It also has a direct impact on user experience, making essentials like printing a more intuitive process for mobile users. This translates into businesses being able to improve their workflows significantly, seeing productivity often hikes in any environment where printing from mobile devices is common. By enabling features such as remote printing or print job queueing, users can initiate and manage their print jobs efficiently. In addition, the advent of cloud-based MDM services, like VMWare’s AirWatch or IBM’s MaaS360, has made it possible to centralize control, security, and orchestration of mobile print jobs, lending a layer of simplicity and streamlining that wasn’t possible before.

In this context, Mobile Device Management stands as a crucial pillar in achieving digital mobility without sacrificing efficiency or security in a printing environment. With both device compatibility and user experience woven neatly into its capabilities, MDM has positioned itself as an essential component in the evolution of business printing practices.

Selecting the Right Mobile Managed Print Service Provider

In the process of choosing a service provider for Mobile Managed Print Services (MMPS), a few key factors come into play. Evaluation of Service Level Agreements (SLA), consideration of customer support and response times, and contemplation of the provider’s commitment to sustainability are all necessary components of the evaluation.

Evaluating Service Level Agreements

At the heart of a solid partnership with an MMPS provider lies a thorough understanding of Service Level Agreements. These contracts, setting out the quality of service customers can expect, are critical in assessing a service provider’s capabilities. Examples include outlined parameters for uptime percentages, specific performance goals, and protocols for issue resolution. Clearly stipulated penalties for under-performance, such as service credits, create a reliable and commitment-based relationship between customer and provider.

Assessing Customer Support and Response Times

Rapid problem-solving for printing issues endows businesses with minimized downtime. The optimal MMPS providers understand the importance of readily available, effective customer support. They also commit to quick response times. Examples of such commitments often manifest in 24/7 support availability, specific response time goals in SLAs, and the provision of a designated customer success manager.

Considering Sustainability and Environmental Impact

Environmental considerations aren’t merely an afterthought; they’re a business imperative. Dedication to sustainable operations and reducing environmental footprint marks an MMPS provider as responsible and future-oriented. It’s possible to identify this commitment through actions, like recycling initiatives for printer consumables and aims to reduce energy consumption with efficient printing solutions. By showing a commitment to the environment, an MMPS provider proves the ethical dimensions of their services alongside the commercial benefits.

Case Studies: Success Stories of Mobile Managed Print Implementations

Glean a clearer understanding of the practicality and benefits of Mobile Managed Print Services (MMPS) through exploring a series of case studies. It’s in these real-world examples that we can truly appreciate the transformative potential of MMPS implementations.

Improving Productivity in the Workplace

Consider a major healthcare provider with a sprawling network of offices. The organization grappled with paper-based workflows that dramatically hindered productivity. Each office functioned on a separate print server, leading to inconsistencies, slow printing speeds, and a lot of wasted paper.

With the introduction of MMPS, the corporation replaced its old-fashioned printing practices by establishing a centralized cloud-based print server for all its establishments. MMPS, by allowing employees to print directly from their mobile devices, streamlined printing protocols and sped up business operations.

This healthcare provider benefitted immensely from an increase in productivity. Efficient print management reduced employees’ wasted time spent on printing tasks, giving them an extra hour each week. Over a year, that adds up to a significant boost to productivity, all thanks to the implementation of MMPS.

Enhancing Security and Reducing Costs

In another case, a financial institution strived to minimize security risks associated with printing sensitive documents. This institution, home to countless private finance and personal details, wanted to bullet-proof its printing systems against security breaches. Also, cost-effectiveness was a chief concern, as the institution was hemorrhaging finances due to unregulated printing.

MMPS implementation offered solutions to both problems. Enhanced print security ensured that only authorized devices could access the network. Additionally, with each print job now requiring user authentication, the chances of sensitive material falling into the wrong hands decreased substantially.

On the cost front, MMPS brought expenditure down remarkably. By controlling unauthorized printing and eliminating print servers, the financial institution reduced costs by 30%. Plus, with greener, more efficient print solutions, their ecological footprint dwindled, an added benefit aligning with their corporate sustainability goals.

Through these case studies, I’ve illuminated the transformative power that Mobile Managed Print Services can wield in increasing productivity and reinforcing security while concurrently reducing costs. It’s evident, be it in healthcare or finance industries, MMPS implementations lead to measurable benefits and success stories.


So there you have it. It’s clear that Mobile Managed Print Services aren’t just a passing trend. They’re a powerful tool that can revolutionize the way businesses handle printing tasks. With MMPS, you’re not just getting the convenience of remote printing. You’re also getting enhanced security and device compatibility across platforms. And let’s not forget the cost savings and productivity boost that come with it. The case studies we’ve discussed paint a vivid picture of the potential of MMPS. Whether it’s a healthcare provider looking to streamline operations or a financial institution aiming to tighten security and cut costs, MMPS can be the game-changer. As businesses continue to evolve, I’m confident that MMPS will play a crucial role in shaping the future of professional printing practices.